Post-Event Actions

Guide & Volunteer Quicklinks
(not public)

Festival Quick Links (Public Pages)

We are just one week away from the 17th Annual Point Reyes Birding & Nature Festival (April 24–26), and we are honored to have you on our team for this annual FUNdraiser supporting our efforts to protect the coast. Thank you!

Below are key festival updates—please read carefully:

Ticketing & Office Support

Online ticket sales have now closed. However, we will continue selling tickets and assisting attendees with additions or schedule changes by phone at (415) 663-9312. Staff will also be available in person at the office (65 Third Street, Suite 12, Point Reyes Station, CA 94956) from Tuesday, April 21, through Sunday, April 26.

Field Packets & Event Rosters

Each guide/event has been paired with a field volunteer whenever possible. Field volunteers will handle on-site administrative tasks, including:

• Coordinating pickup and drop-off of field packets

• Checking in attendees and collecting signed group liability waivers (including guides and volunteers)

• Managing bird checklists and returns (these will be tallied and shared publicly; if using eBird, please note the contact name and email associated with the list)

• Handling any field ticket sales, name tags, photos, and related logistics

In addition, please remember to build in breaks if your event is two hours or more, practice ethical birding and leave no trace practices, and ensure you follow all park rules for whatever site you are visiting.

Electronic Rosters & Communication

Guides and field volunteers will receive access to a shared Google Sheet with their event roster and attendee contact information. This will allow guides and volunteers to coordinate in advance regarding the flow of the day. Rosters are expected to be available by this Saturday at the latest.

Please note:

• This roster contains personal attendee information. Please use it responsibly and only for festival-related communication or follow-up based on the attendee's personal opt-in. 

• Access is view-only, and a Google account is not required. If you cannot locate the document, please check your spam/junk folder or contact us.

• Rosters may change due to cancellations or additions

• We will prioritize notifying field volunteers of updates, though guides may also be contacted if needed

• If you plan to reach out to attendees, please remember you are representing EAC/Festival

• Because of potential changes, we recommend waiting until Wednesday of festival week (April 22) before contacting attendees

Hats, Honorariums & Keynote Tickets

• If you selected a hat and/or honorarium, it will be included in the field packet that your volunteer picks up.
  

• If you opted for keynote tickets (based on your level of participation), you have already been registered as an attendee. Your festival confirmation email will be resent on April 20 and April 23.

Lastly, please note: 

• Please read pages 5-9 of the Google document to review the liability form to sign the day of, and other details we shared with the attendees about what to bring and what NOT to bring.
  

• ​​EAC does not coordinate any carpooling between guides, volunteers, or attendees. If you choose to carpool, it is at your own risk and liability.
  

• We do not give attendees your information, unless you ask us to. Please be advised that if attendees contact guides for any reason, it is most likely through your guide bio links, unless you have emailed us to share that info.

Thank you again for being part of this year’s festival. We look forward to welcoming everyone back for another memorable celebration of birds and nature along the Pacific Flyway.

I look forward to seeing many of you soon. Please don’t hesitate to reach out with any questions or emergencies.

In gratitude, 

Jess, Susan & The EAC Team